Changing a company’s name is a strategic process that involves several key considerations and procedural steps. Companies may decide to change their name for various reasons, including rebranding, business evolution, ownership transitions, or adapting to new business activities. The motivations can range from marketing purposes and brand positioning to reflecting changes in company structure or management.
The process of changing a company name in India is governed by specific legal requirements under the Companies Act of 2013. It typically involves a comprehensive procedure that begins with a board resolution and requires approval from the Registrar of Companies (RoC). The company must pass a special resolution in an Extraordinary General Meeting, with at least 75% of shareholders voting in favor of the name change.
To successfully change a company name, several critical steps must be followed, including checking name availability through the Reserve Unique Name (RUN) service, filing the necessary forms (such as MGT-14 and INC-24), and updating the Memorandum of Association and Articles of Association. The entire process ensures that the new name is unique, appropriate, and complies with legal requirements, ultimately reflecting the company’s current identity and strategic direction.
Hold a meeting of the board of directors to discuss and approve the decision to change the company’s name. The board must pass a resolution proposing the new name and authorizing a director or company secretary to apply for name availability from the Ministry of Corporate Affairs (MCA)
Use the Reserve Unique Name (RUN) service provided by the MCA to check if the proposed new name is available. This step ensures that the new name is not identical or too similar to an existing company name.
Call an Extraordinary General Meeting of shareholders to pass a special resolution for changing the company name. This resolution must be approved by at least 75% of the voting power represented at the meeting.
Within 30 days of passing the special resolution, file Form MGT-14 to register the special resolution and Form INC-24 to seek approval for the new company name from the RoC. Attach necessary documents such as altered Memorandum of Association (MOA), Articles of Association (AOA), and minutes of the EGM.
Once the RoC reviews and approves your application, they will issue a new Certificate of Incorporation reflecting the updated company name. This certificate serves as official confirmation of the successful name change and should be retained as an important legal document for your company.
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